Privacy Policy - The Job World Chrome Extension

Last Updated: November 4, 2024

1. Introduction

Welcome to The Job World Chrome Extension ("Extension", "we", "us", or "our"). This privacy policy explains how we collect, use, store, and protect your personal information when you use our Chrome extension for job application automation.

By using The Job World Extension, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

When you use our extension, we collect and store the following personal information:

Contact Information: Name, email address, phone number, physical address
Professional Information: Work experience, education history, skills, certifications, projects
Career Documents: Resume content, cover letters, professional summaries
Job Application Data: Job descriptions, application responses, company names, position titles
Authentication Data: User ID, session tokens for maintaining logged-in state
Preferences: Work authorization status, sponsorship requirements, job preferences

2.2 Automatically Collected Information

Usage Data: Which features you use, pages visited on job application sites
Technical Data: Browser type, extension version, error logs
Job Site Interaction: Which job sites you visit (Workday, Greenhouse, etc.)

2.3 Information We Do NOT Collect

Credit card or payment information
Social Security Numbers or government ID numbers
Passwords for job application sites
Browsing history outside of job application sites

3. How We Use Your Information

3.1 Primary Uses

Auto-Fill Job Applications: Automatically populate job application forms with your information
AI-Powered Personalization: Generate tailored resumes and cover letters for specific job postings
Cold Email Generation: Create personalized outreach emails to hiring managers and recruiters
Interview Preparation: Provide AI-powered interview prep based on job descriptions
Application Tracking: Keep track of your job applications and their status
Profile Completeness: Analyze and suggest improvements to your profile

3.2 Service Improvement

Improve extension functionality and user experience
Fix bugs and technical issues
Develop new features based on usage patterns
Provide customer support

4. How We Store Your Information

4.1 Storage Location

Server Storage: Your profile data is stored securely on our servers at thejobworld.com
Local Storage: Session information and temporary job data are stored in your browser's local storage
Database: Personal and professional information is stored in our encrypted MySQL database

4.2 Data Security

We implement industry-standard security measures including:

HTTPS encryption for all data transmission
Secure session management with HTTP-only cookies
Database access controls and authentication
Regular security updates and monitoring

5. Data Sharing and Disclosure

5.1 Third-Party Services

We use the following third-party services to provide our features:

OpenAI: For AI-powered resume, cover letter, and cold email generation
Groq: For AI language processing and interview preparation
Google APIs: For authentication and additional AI features

Note: These services process your data to provide AI features but do not store it permanently.

5.2 We Do NOT:

Sell your personal information to third parties
Share your data with recruiters or employers without your explicit action
Use your information for advertising purposes
Share your data with data brokers

5.3 Legal Requirements

We may disclose your information if required by law or in response to valid legal requests.

6. Your Data Rights

6.1 Access and Control

You have the right to:

Access: View all personal data we have stored about you
Update: Modify your profile information at any time through the resume builder
Delete: Request complete deletion of your account and all associated data
Export: Download a copy of your data in a portable format
Opt-Out: Disable specific features or uninstall the extension

6.2 Data Retention

We retain your data as long as your account is active
If you delete your account, we permanently delete your data within 30 days
Session data in browser storage is cleared when you log out
Temporary job application data is stored only while active

7. Cookie Policy

We use cookies and similar technologies to:

Maintain your logged-in session
Remember your preferences
Sync data between our website and extension

You can control cookies through your browser settings, but disabling them may affect extension functionality.

8. Children's Privacy

Our extension is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Users

Our services are operated from the United States. If you are accessing from outside the US, your information may be transferred to and stored in the US. By using our extension, you consent to this transfer.

10. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by:

Updating the "Last Updated" date at the top of this page
Sending an email notification for significant changes
Displaying a notice in the extension

Continued use of the extension after changes constitutes acceptance of the updated policy.

11. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

Right to know what personal information is collected, used, and shared
Right to delete personal information
Right to opt-out of the sale of personal information (we do not sell personal information)
Right to non-discrimination for exercising your privacy rights

12. GDPR Compliance (European Users)

If you are in the European Economic Area (EEA), you have rights under GDPR including:

Right to access, rectify, and erase your data
Right to data portability
Right to restrict processing
Right to object to processing
Right to lodge a complaint with a supervisory authority

13. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or your data, please contact us:

Email: support@thejobworld.com
Website: https://thejobworld.com
Support: https://thejobworld.com/support/tickets
Address: 1116 Easton Ave, Somerset, NJ 08873, USA
Phone: +1 (551) 331-3972

Response Time: We aim to respond to all privacy-related inquiries within 48 hours.

14. Consent

By using The Job World Chrome Extension, you hereby consent to our privacy policy and agree to its terms. If you do not agree with this policy, please do not use our extension.